The market for school information systems is wide. At first glance many solutions look similar, but in real life the difference between a good and a bad choice shows up every day — in teacher satisfaction, administration workload and communication with parents.
1. Start with your school’s reality
First, define what you actually want to solve. Is it primarily student records and the class register, or do you also need timetables, substitutions, clubs planning and payments? A small art school (ZUŠ) works differently than a large primary school across multiple locations.
Write down real scenarios: who will use the system, how often, and what they need from it. That will help you compare vendors based on real needs — not just a feature list on a website.
2. Security and data location
Schools work with sensitive personal data. Ask vendors:
- where the data is physically stored,
- how backups are performed and how long they are kept,
- who has access and how user identity is verified.
Also important: whether the vendor has experience with schools and provides documentation that helps during audits or questions from the founder/authority.
3. Usability for teachers and administration
The system won’t be used only by an ICT coordinator. Every day it will be used by the office, school leadership and teachers. Ask about:
- how long common tasks take (lesson entry, absences, grading),
- whether the interface is clear even for non‑technical users,
- whether the system works well on mobile and tablets.
4. Support and training
Even the best system needs support sometimes. Find out how quickly the helpdesk responds, whether there are guides, webinars or training for teachers, and whether personal consultation is available during rollout.
5. Integrations with other tools
Schools usually use multiple tools — accounting, email tools, sometimes other systems. Ask how the new information system integrates with what you already use, so you don’t create duplicate work.
6. Implementation and go‑live
A key question: who handles data migration, setup and user training? Some schools avoid systems simply because they don’t have the capacity to prepare the data. A good implementation process is often more important than the product itself.
The ideal approach is to start small (for example clubs or one grade’s class register) and expand step by step once the school is comfortable.
Looking for a system that adapts to your school?
Synaria EDU is built in collaboration with schools and art schools (ZUŠ). You can start with one area and add more over time — without disrupting school operations.
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